Fix the Funnel, Boost Your Revenue & Reach

*How weak follow-up and clunky messaging quietly sabotage growth in nonprofits and colleges*

It’s one of the great ironies I see as a consultant: an organization with a compelling mission, a passionate team, and a strong sense of purpose—yet flatlined growth.

The cause often isn’t a lack of heart, hustle, or strategic vision. It’s something far more subtle. Their funnel is broken.

In other words: the systems they use to attract, nurture, and convert prospects—whether donors or students—aren’t working. Or worse, they’re leaking attention, trust, and opportunity at every stage.

That may sound overwhelming, especially if your calendar is already maxed out and your team is wearing three hats apiece. But here’s the encouraging truth: this problem is simpler to fix than it looks—especially if you know where to start.

Let’s take a look at why so many great missions stall—and how to fix it.

The Hidden Threat: A Broken Funnel

In business terms, a “funnel” is the path people take to go from stranger to supporter. It includes everything from first impressions to final decisions—first clicks to lasting commitments.

But here’s the problem: in many organizations, that funnel is either…

• Too slow, leaving warm prospects to cool off

• Too clunky, confusing or overwhelming the person

• Too generic, failing to connect with real human needs

These breakpoints are rarely obvious. That’s what makes them dangerous.

You might think your problem is messaging or reach or brand awareness. But very often, it’s what happens after someone says, “I’m interested.”

Two Common Funnel Failures

1. Weak (or Nonexistent) Follow-Up Systems

This is the most common issue I see with nonprofit and college clients. Someone reaches out—and then nothing happens for days. Or they get dropped into a generic drip campaign. Or the team loses track altogether.

• A prospective donor gives a gift… and never hears another word.

• A student fills out a contact form… and gets one canned email.

• A church emails for help… and receives no meaningful follow-up.

Meanwhile, that initial spark of interest fizzles out.

The fix doesn’t require a massive overhaul. Often, it just means designing a simple, repeatable system that ensures a human response happens quickly—and is followed by a sequence that actually deepens trust.

2. Clunky or Misaligned Messaging

The second issue is messaging that doesn’t speak to the prospect’s real-world hopes, fears, or goals. It’s full of insider language, lofty ideals, or organizational jargon.

Here’s how it plays out:

• A college website says, “We cultivate whole-person formation through integrative learning…” (What does that mean to a 17-year-old and their parents?)

• A nonprofit says, “We’re a Christ-centered catalytic movement of transformation.” (Is that a church? A mission agency? A counseling group?)

Your messaging needs to:

• Be clear

• Be customer-centered

• Help the prospect see themselves in the story

That’s why I often use frameworks like StoryBrand to help clients reposition their message—not as a spotlight on the organization, but as a mirror that reflects the audience’s desires.

A Tale of Two Funnels

Let me give you a real-world example (lightly anonymized):

Nonprofit A had a stellar mission and decent funding, but donor retention was abysmal. Their follow-up process was minimal—just a tax receipt and a quarterly newsletter. They were spending tens of thousands annually acquiring new donors who never gave again.

Nonprofit B, with a similar mission and budget, installed a three-step follow-up process: an immediate thank-you call from a staff member, a personalized email sequence sharing impact stories, and a follow-up appeal with a specific ask. Their donor retention rate jumped 28% in one year.

What changed? Not the mission. Not the budget. Just the funnel.

The Cost of a Broken Funnel

When your funnel doesn’t work, it creates downstream pain:

• Lost donations or enrollments

• Staff burnout from constantly “starting over”

• Slower growth than your mission deserves

• Frustration and blame—not because your team isn’t working hard, but because they’re working in a leaky system

Even worse, you risk losing trust. People who once leaned in now disengage—and rarely come back.

How to Fix It: Five Practical Moves

If this sounds familiar, take heart. You don’t need to scrap everything. But you do need to take funnel health seriously.

Here are five places to start:

1. Map your current funnel. From first touch to final decision, identify every step. Where are people dropping off? Where are you losing momentum?

2. Shorten your response time. Aim to respond to any inquiry or gift within 24 hours—with a real human touch.

3. Rework your messaging. Use customer-first language. Replace internal jargon with clear, simple benefits. (If it sounds like a press release, rewrite it.)

4. Automate follow-up—but keep it human. Email tools are great, but only if the content sounds personal and relevant.

5. Test and refine. Don’t overhaul the whole system at once. Tweak one step at a time and track results.

This Doesn’t Have to Be Complicated

If all of this sounds like a lot to take on—especially with limited time, budget, or team capacity—I understand. It can feel overwhelming at first. But I promise: the solution is far more manageable than it seems.

With the right frameworks, a fresh set of eyes, and a few smart systems, you can repair your funnel and get your mission moving again.

This is exactly what I help leaders do every day—through funnel mapping, message clarity, donor/enrollment strategy, and follow-up systems that actually work. If your mission has stalled, and you suspect the funnel is to blame, I’d be glad to help you get it flowing again.

Because your mission deserves more than stagnation. It deserves momentum.

And momentum starts with a funnel that works.